Academic Education Records

The Office of the Registrar provides assistance and services to students, alumni, faculty and staff of the University. The Office of the Registrar is responsible for the accuracy and integrity of the University’s official student records and safeguards the privacy and security of those records in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA).

The Office of the Registrar retains official enrollment, registration, and academic information for students and alumni. Forms, such as, transcript requests, enrollment/degree verifications, personal information changes, grade changes, leave of absences, college withdrawal, and FERPA release authorizations are available on the CHSU website.


The Office of the Registrar maintains the education records for each student enrolled at CHSU for a period of five (5) years from date of graduation or last date of attendance. A student’s academic record on file includes, but not limited, to the following items:

  • Transcripts from other institutions that include transfer credits used toward the completion of a CHSU educational program
  • Examination scores used for admissions
  • Copies of all documents signed by a student, enrollment agreement and financial aid documents
  • Withdrawal forms from CHSU, leave of absence records, and graduation petition forms
  • Independent study course contracts
  • Grade appeals and grade changes
  • Academic progression plans
  • Disciplinary notices

The Office of the Registrar maintains student records in the student management system (SONIS) containing the name, address, email address, telephone number, date of birth, gender, and ethnicity of each student who is enrolled in an academic program at CHSU. Student records maintained by the Office of the Registrar are kept for a minimum of five years from completion of or withdrawal from a California Health Sciences program. The academic transcript is a permanent student record maintained by the Office of the Registrar.